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The Club Chairperson is the leader of the club and is responsible to the members for the overall management and administration of the club during the season. They must provide leadership and direction for all club volunteers, club management and players.
- Ensure Club Constitution is current and made available to all club members then forwarded to the district Chairperson (For all Constitution enquires contact MRL Chairperson).
- Chair regular club meetings
- Attend district Meetings (exceptions can be made, but then a club representative needs to be sent with the correct relevant proxies), (For all proxies enquires contact MRL Chairperson)
- It is expected from a Club Chairperson to attend all the scheduled Board meetings. If the Chairperson has notified the board beforehand, that due to unforeseen circumstances, they are unable to attend the meeting a duly authorized member must attend. If a Club Chairperson or duly authorized representative is not present at the board meeting this matter will be referred to the board for decision.
- Be prepared for meetings.
- Communicate decisions from district Level down to club level.
- Respond in a timely manner to all club enquires,
- Set example to others by being fair and reasonable.
- Encourage members to support every club event.
A Club Captain in their respective area is: To develop, grow and lead a team of support volunteers to ensure all areas of the day to day operations is completed.
- To meet budget provided by the Board.
- Implement the direction and key objectives set out by the Board. Where appropriate have input into this process.
- To ensure player allocation and grading (where necessary) into teams are done fairly.
- To be the first point of contact for coaches, parents and players.
- To assist in finding coaches and provide support to them, resourcing and training appropriately throughout the season.
- Ensuring coaches follow the Club’s Code of Conduct, Club Policies, any other appropriate ruling set out by the club.
- Meeting with coaches at least twice in a season.
- Attend monthly Players Committee meetings.
- Where necessary support the Fees Coordinator in the collection of fees.
- Ensure all persons; paid or volunteer, with direct contact with junior or youth players are Police vetted.
- Act as a link between the coaches of your respective areas and players committee chair.
- Ensure all aspects of this role and tasks aligns with the Clubs Visions and values, Strategic Plan and key objectives.
- Support in the review (and writing where necessary) of the clubs procedures.
- Respond to general duties as directed by the chairperson.
- Support and help maintain the online resources folders of the club.
- Meet all club reporting requirements as they become due or are requested.
The Secretary is the key administrative person of the club and is responsible for the efficient management of the organization.
- Provide an open communication link between the Committee, subcommittees, members and other clubs and districts.
- Clear the mailbox regularly so that correspondence can be distributed and dealt with at meetings.
- Record all inward and outward correspondence and acknowledge where necessary.
- Prepare agendas, reports and papers for all Committee meetings.
- Take minutes at all Committee meetings and at the AGM.
- Communicate all matters of importance from the district to the Committee and club members.
- Be the link between the district and the club on all levels.
- Maintain a sound knowledge of club and district rules and regulations.
- Maintain confidentiality on relevant and delicate matters.
- Have a good working knowledge of meeting procedures.
- Have a good understanding of the club constitution, club rules and regulations.
- Be aware of the future directions and plans of club members.
- Co-operate with and assist the Committee with their duties and responsibilities when required.
- Manage the club’s strategic planning process.
- Support and encourage all club members to respect and support the MRL Code of Conduct.
- Complete appropriate documentation to ensure any insurance coverage is in place.
- Maintain club administration records - correspondence, financial records, minutes, competition details, staff records etc.
- Support all media, promotion, marketing and sponsorship activities.
Note: The Secretary is responsible for the club’s brand image and should ensure that all logos, designs, colours, merchandise, trademarks, copyrights etc are protected (where necessary) and their use is in accordance with club policy.
The Treasurer is responsible for the management of the clubs accounts and its financial dealings.
- Be fully aware of the financial position of the club at all times and keep the Committee informed of all financial trends and any areas of concern.
- Issue receipts and promptly deposit all monies received.
- Be responsible for ensuring that adequate records are kept regarding the clubs financial transactions.
- Manage the clubs cash flow and maintain a working level of petty cash
- Be a signatory on club cheques with at least one other person.
- Prepare regular bank account reconciliations.
- Ensure that other club members do not handle, deposit, pay out or otherwise deal with club funds without your knowledge.
- Prepare detailed budgets each year, as well regular variance reports when necessary.
- Prepare and present a detailed financial report at each Committee meeting.
- Prepare and present full financial statements to the AGM.
- Prepare and present financial statements to the district when required.
- Invest surplus funds and manage the club’s investment program.
- Prepare annual financial accounts for auditing and provide the auditor with information as required.
- Ensure that annual returns and Business Activity Statements (including GST) are filed as required by NZ legislation.
- Acquit funds received from government and/or council grants and submit the necessary financial statements.
- Handle any payroll and income tax for any club employees if necessary.
- On behalf of the Committee, negotiate with financial institutions for overdrafts, loans, rent and other facilities as required.
The Committee is the senior decision-making group within the club and manages the club’s affairs on behalf of the members. Its major responsibilities are:
Administration … Financial Management … Leadership
- Ensure the constitution, objects, aims, rules and regulations of the club and the decisions and by-laws of the Committee are respected and observed at all times.
- Monitor the corporate affairs, governance and policies of the club.
- Obtain and maintain a general understanding of the business of the club.
- Undertake regular reviews of the financial position of the club, and make further enquiries from those reviews if necessary.
- Specify authority levels of the President, Secretary, Treasurer and other Committee members.
- Ensure the club has effective risk management policies in place.
- Accept and discuss reports from key members and sub-committees concerning the day-to-day activities of the club.
- Co-operate, support and work with other Committee members on strategic planning initiatives for the clubs short and long term development.
- Meet regularly on agreed dates.
- Ensure there is free and open two-way communication throughout the club and with other clubs within the club/district/zone.
- Have a discipline procedure in place to deal with exceptions.
- Ensure the club adheres to all district / zone and national policies and rules.
Committee members owe a ‘duty of care’ to the club and its members. This includes:
- A duty to act in good faith;
- A duty not to gain advantage by improper use of their position;
- A duty not to misuse information;
- A duty to act with diligence and care; and
- A duty not to trade whilst insolvent.
The Coach is responsible for the development of player’s skills and as well as promoting positive attitudes to physical activity and sport in general.
- Hold appropriate qualifications as stipulated by the district.
- Encourage players and team support officials to abide by the rules at all times.
- Encourage players and team support officials to support and respect the district Code of Conduct.
- Encourage players to become involved in rugby league as a safe, healthy and enjoyable activity.
- Introduce programs to improve player’s fitness levels for a healthier lifestyle.
- Have a sound understanding of modern coaching and teaching principles.
- Maintain basic or improve your current accreditation level.
- Maintain a thorough knowledge of the laws of the game.
- Have good motivational and communication skills.
- Encourage players to develop a proper attitude to competitiveness.
- Ensure that the coaching reflects the level of the competition being played.
- Test, evaluate and refine each player’s individual skills.
- Foster club spirit amongst all players and encourage them to participate in a sporting manner.
- Liaise with the club’s Coaching Co-ordinator as and when required.
- Support the coaching initiatives of the club and league/region/state.
- Be able to evaluate player performance and provide positive coaching advice
Code of Conduct - Coach
- Actively discourage foul play and/or unsportsmanlike behaviour by players.
- Seek to maximise the participation and enjoyment of all players regardless of ability; avoid the tendency to over-use a talented player; treat all players as equals, regardless of their talent.
- Show concern and caution towards all sick and injured players. Follow the advice of a physician and/or sports trainer to the letter when determining when an injured player is ready to recommence training or playing.
- Teach players that an honest effort and competing to the best of their ability is as important as victory.
- Maintain appropriate, professional relationships with players at all times.
- Maintain a thorough knowledge of the Laws of the Game and keep abreast of current coaching methods; maintain or improve your current accreditation level.
- Always consider the health, safety and welfare of the players.
- Teach young players to realise that there is a big gap between their play and the professional game; do not coach them as if they are professionals.
- Ensure that your coaching reflects the level of the competition being played; do not be a “win-at-all-cost” coach.
- As coach, conduct yourself at all times in a manner, and in all situations, that shows leadership, respect for the game of Rugby League and respect for all those that are involved in the game – the players, officials, the fans, the parents, the referees and the media.
Remember that junior players participate for pleasure and mateship.
Your coaching should create a positive environment that is fun, safe, and inclusive
Coaches Legal Responsibilities
- PROVIDE A SAFE ENVIRONMENT: Facilities and equipment must be safe for both users and others involved in the competition. Adverse weather conditions must also be taken into consideration during competition and practice.
- ACTIVITIES MUST BE ADEQUATELY PLANNED: Poor learning and even injury may be the result of unplanned practice sessions. Using appropriate teaching for new skills, especially potentially dangerous skills, is essential.
- PLAYERS MUST BE EVALUATED FOR INJURY AND INCAPACITY: Players with an injury or incapacity should not be expected to perform any harmful activity. No players should ever be forced to take part in an activity.
- YOUNG PLAYERS SHOULD NOT BE MISMATCHED: Young players should be matched not only according to age, but also height, weight and maturity. Skill levels and experience should be considered.
- SAFE AND PROPER EQUIPMENT SHOULD BE PROVIDED: Existing codes and standards for equipment should be met and all equipment should be kept in good order so that it is safe to use at all times.
- PLAYERS MUST BE WARNED OF THE INHERENT RISK OF THE SPORT: The inherent risks of any sport can only be legally accepted by the participants if they know, understand and appreciate those risks.
- ACTIVITIES MUST BE CLOSELY SUPERVISED: Adequate supervision is necessary to ensure the practice environment is safe.
- COACHES SHOULD KNOW FIRST AID: Coaches should have a knowledge of current basic emergency procedures. Coaches should know STOP (Stop, Talk. Observe, Prevent further injury) and RICER (Rest, Ice, Compression, Elevation, and Referral) procedures for managing injuries. Coaches should have a written emergency plan and ensure that medical assistance is available. At the very least, coaches should ensure that nothing is done which could aggravate any injury. Coaches must also be aware of the NZRL Concussion policy.
- DEVELOP CLEAR, WRITTEN RULES FOR TRAINING AND GENERAL CONDUCT: Injuries are sometimes the result of fooling around in the change rooms and training venues. Clear written rules should be developed for general conduct and behaviour.
- COACHES SHOULD KEEP ACCURATE RECORDS: Adequate records are useful to planning and are essential is all cases of injury. Record cards should be kept on all players including relevant general and medical information and progress report. Accident reports should be made as soon as possible after any injury occurs.
Negligence, should it occur, is defined as the failure by a coach to perform a legally-owed duty that is considered reasonable and prudent in the circumstance. A breach of the coach’s required standard of care can occur through an error or an omission
Now that you have been given the basic Coaching fundamentals, put it into practice and build towards a NZRL qualification.
MRL COACHING PATHWAY
View Coaching Role
NZRL COACHING PATHWAY
NZRL Mini Mod Coach
NZRL Development Coach
NZRL Senior Club Coach
NRL High Performance Coach
NZRL Leaguesmart Online learning:
International Laws of the Game:
NZRL Stay Safe Code:
The Team Manager represents the team on behalf of club management and ensures all team members are kept up to date with club requirements.
- Ensure that all players are correctly registered prior to the first game.
- Liaise closely with the club captain to ensure that appropriate information has been supplied by each player.
- Ensure the safekeeping of player registration cards and that they are on the official table for each match.
- Be responsible for correctly completing the sign-on sheet at the official table for each game and ensure that each player signs the sheet as required.
- Remain at or near the official table for the duration of the game and ensure that all particulars in relation to the game are correctly entered on the scoresheet prior to signing by the referee.
- Be responsible for all club gear given to the team and ensure its prompt return at the finish of the season.
- Arrange for team jerseys to be washed each week and ensure that they are available for the next game.
- Ensure that all players are correctly attired for each game.
- Ensure that all players and parents know when and where they are playing each week.
- Represent the team at all club meetings.
- Ensure that club newsletters are distributed to all team members and ensure that team parents are fully informed of what is happening in the club.
- Encourage maximum participation by all players and see that no player is unfairly treated in relation to team selection.
- Liaise with Committee members regularly.
- Check weekly scores and tables to ensure they are correct.
- Have a sound understanding of the club/district/zone rules and regulations.
- Have a good working knowledge of the club constitution and rules.
- Ensure all team members respect and support the club at all times .
The Team Manager must be familiar with all aspects of the NZRL National Code of Conduct and, in conjunction with the Ground Manager, is responsible for its application on game days.
The Team Manager, supported by other team officials if necessary, may be called upon to advise the team’s supporters of breaches of the MRL Code of Conduct.
Now that you have been given basic Managers Fundamentals, put it into practice and build towards a NZRL qualification.
MRL MANAGER PATHWAY
View Manager Role
NZRL MANAGER PATHWAY
NZRL Leaguesmart Online learning:
The Sports Trainer/FAO Co-ordinator provides a high level of sports conditioning knowledge, procedures and advice within the club.
- Ensure all Sports Trainers and First Aid Officers (FAO) hold or are working towards the appropriate qualifications as per NZRL policy.
- Maintain accurate records of the club’s Trainers &/or FAO’s and their qualifications/experience.
- Assume responsibility for the qualification of Trainers &/or FAO’s.
- Arrange appropriate training, training locations and dates and times for the club’s Trainers &/or FAO’s.
- Prepare a roster of qualified Trainers &/or FAO’s for all club games.
- Ensure that all necessary first aid equipment is available for all games.
- Supervise Trainers &/or FAO’s to ensure that all health requirements are being observed for the treatment of players and for the safety of Trainers and FAO’s.
- Ensure that Trainers &/or FAO’s have the necessary equipment required: squeeze bottles, first aid kits, ice packs, etc.
- Explain to players the necessity of reporting medical problems and injuries.
- Explain the rules in regard to head injuries and other serious injuries.
- Explain to players the importance of personal hygiene in relation to contact with blood.
- Keep accurate records of player injuries.
- Keep the Committee informed of all relevant issues
MRL policy states that all personnel over the age of 14 who enter the Field of Play, including water runners/message carriers, managers, coaches, referees etc, must complete the NZRL online LeagueSafe module as a minimum qualification - https://nzrl.brackenlearning.com/. Trainers must work towards gaining the first aid qualification Level 1. SPORTS TRAINER/FAO Responsibilities: Sports Trainers &/or FAO’s work in conjunction with the Coach and/or Sports Trainer/FAO Co-ordinator to ensure all players reach and maintain required fitness levels and ensure they have a safe, healthy and enjoyable training and playing environment.
- Control the warm-up, cool-down and stretching drills for all players.
- Assist the coach to assess player injuries sustained during training and playing.
- Report all injury concerns to the coach and club Sports Trainer/FAO Co-ordinator.
- Liaise regularly with club’s Sports Trainer/FAO Co-ordinator.
- Keep up to date with modern methods and techniques, especially in the area of the treatment, and rehabilitation, of injured players.
- Provide reports to the coach on player development and attitude.
- Ensure all players observe the rules in relation to head injuries.
- Ensure that all necessary team first aid equipment is available.
- Ensure the various equipment required by the team is available: for example, squeeze bottles and ice packs.
- Ensure that all health requirements are being observed for the treatment of players by the club’s Sports Trainers/FAO’s.
- Provide details of all player injuries to the club’s Sports Trainer/FAO Coordinator.
- Hold appropriate qualifications and current accreditations at all times.
Notes: MRL policy states that all personnel over the age of 14 who enter the Field of Play, including water runners, message carriers, managers, coaches, referees etc, must possess an ARL LeagueSafe Certificate as a minimum qualification. The ARL policy further states that the minimum qualification to act as an ARL First Aid Officer is FAO Level 1.
Now that you have been given basic Trainers fundamentals, put it into practice and build towards a NZRL qualification.
MRL TRAINER PATHWAY
View Trainer Role
NZRL TRAINER PATHWAY
NZRL Leaguesmart Online learning:
International Laws of the Game:
NZRL Stay Safe Code: